Office Manager, US

DLF North America is currently recruiting for an Office Manager, US for our operation located in Albany, Oregon.

DLF Group is the world leader in the development and sale of high-quality grass seeds for the agricultural forage and (professional) lawn markets. By continuously developing new innovative varieties and products, and with a strong focus on quality and reliability, DLF Group offers demonstrable value to the business of their customers and other relationships.

DLF North America SBU, is one of our four Strategic Business Units. DLF employees are characterized by a high level of competency, passion, and commitment. In everything we do we act with respect, trust and integrity.

Come grow with DLF!

Check us out www.dlf.com (Global) & www.us.dlf.com (USA) & www.ca.dlf.com (CA) & visit our careers page at https://careers.dlf.com.

About the job

The Office Manager is responsible for a variety of administrative tasks across US offices. The primary focus of the role is to ensure efficient and effective office operations, while also providing support to the North America Executive team when required. This role may also assist other team members as business needs arise. The Office Manager approaches their work with a positive attitude and contributes to a welcoming, collaborative, and high-performing office culture. Job duties may change at any time due to business needs.

Job Responsibilities:

• Coordinate office activities and operations across US locations to ensure efficiency and compliance.
• Order and manage office, janitorial, copier, and company supplies.
• Manage relationships with vendors and service providers.
• Issue and track facility keys, alarm codes, and company fuel cards.
• Coordinate changes to the company telephone call tree and serve as liaison between IT and staff.
• Answer and direct incoming calls from the general mailbox.
• Greet and assist visitors.
• Reserve internal and external meeting spaces as needed.
• Schedule pick-up and return of temporary garbage containers as needed.
• Transport company vehicles for service when necessary.
• Negotiate preferred rates with hotel vendors.
• Accurately record and distribute meeting minutes.
• Provide administrative support for executive leaders as needed.
• Work closely with the leadership team and managers to provide general administrative support.
• Assist with other duties as assigned.

Qualifications:

• Proven office administration, office management, or relevant administrative support experience.
• Experience supporting senior leadership and managing cross-departmental tasks.
• Knowledge of office management responsibilities, systems, and procedures.
• Excellent organizational and time management skills.
• Professional level verbal, written, listening, and interpersonal communication skills.
• Strong organizational, multi-tasking, prioritization, and follow-up skills with attention to detail.
• Must be able to meet deadlines in a fast-paced environment.
• Ability to manage multiple concurrent projects.
• Ability to answer inquiries independently and follow up with other departments to ensure requests are carried out.
• Ability to maintain security, integrity, and confidentiality of sensitive information.
• Proficiency with Microsoft Office (Word, Excel, Outlook, PowerPoint).
• Ability to adjust hours as needed.

Compensation and Benefits: 

DLF USA Inc. offers a compensation plan that includes a base salary, benefits that include medical, dental, vision, life and disability insurance, retirement savings plan with company contribution, paid holidays, vacation, and personal days. Compensation will be based on experience.

Why work for DLF? 

We do good things! Turf grass is more than just a pretty sight – it helps fight climate change by trapping carbon and preventing soil erosion, making it a vital ally in preserving the environment. Grass acts as a natural filter, purifying water and improving air quality.  Perennial forage grass and legume crops also provide essential habitats for diverse wildlife, showcasing the crucial role of supporting biodiversity and sustaining ecosystems. Grass, alfalfa and clover feed animals and produce oxygen. Just a few reasons.... and many more! Check us out!

Ready to make an impact? We invite you to come and grow with us!

If you meet the above qualifications and are interested in joining our DLF team, please apply to the role on our careers page. https://careers.dlf.com. Please upload your resume and a cover letter highlighting your talent and why you fit this role.

We thank all applicants who apply for this position but advise only those applicants selected for an interview will be contacted.

DLF USA Inc. is an equal opportunity employer. We celebrate diversity and are committed to creating an inclusive environment for all employees. Accommodations for job applicants with disabilities will be provided upon request during the recruitment, assessment, selection, and placement process. Alternate format available upon request.